This Privacy Policy (the "Policy") clearly outlines Our policies and procedures regarding the collection, holding, processing, use, and disclosure of Your Personal Data and Non-personal Data when You access or use the Service. This policy is formulated in strict accordance with the local Personal Data (Privacy) Ordinance (“Privacy Ordinance”) and its subsidiary legislation, as well as the guidelines issued by the local Privacy Commissioner for Personal Data (Privacy Commissioner). This policy also fully informs you of your statutory privacy rights under the Privacy Ordinance, the specific legal protections you are entitled to, and the technical and organizational measures we take to protect your privacy. integrity, and availability of Your Personal Data throughout Your interaction with the Service.
We utilize Your Personal Data exclusively for the legitimate purposes specified in this Policy, which are consistent with the requirements of the PDPO. By accessing or using any feature of the Service, You explicitly consent to the collection, holding, processing, and use of Your Personal Data in strict accordance with the terms and conditions set forth in this Policy. You acknowledge that You have read and understood the contents of this Policy and voluntarily agree to the handling of Your Personal Data as described herein.
1. Interpretation and Definitions
1.1 Interpretation
Words and phrases with an initial capital letter (whether used in the singular or plural form) have specific, defined meanings as set forth in the following sections of this Policy. These defined terms shall be uniformly interpreted and applied throughout the entire document, regardless of whether they appear in the singular or plural form, to ensure consistency and clarity. In case of any inconsistency between this Policy and the PDPO, the provisions of the PDPO shall prevail.
1.2 Definitions
For the sole purpose of interpreting and applying the provisions of this Policy, the following terms shall have the respective meanings assigned below, and terms not defined herein shall have the meanings ascribed to them under the PDPO:
1.2.1 Account refers to a unique, user-specific account that is established by or for You to gain authorized access to our Service or to specific, restricted portions of our Service, which may include personalized features and user-specific settings.
1.2.2 Company (referred to as "the Company", "We", "Us", or "Our" in this Agreement) denotes AIvideoa, acting as a "data user" within the meaning of the PDPO.
1.2.3 Cookies are small text files that are deposited and stored on Your Device by a website when You visit it. These files serve multiple purposes, including but not limited to recording details of Your browsing history on that specific website, remembering Your preferences, and facilitating Your subsequent visits to the site. The use of Cookies is in compliance with the PCPD's guidelines on Cookies and similar technologies.
1.2.4 Device means any electronic device that is capable of connecting to the internet and accessing the Service, including but not limited to desktop computers, laptop computers, smartphones, cellphones, digital tablets, and other portable internet-enabled devices.
1.2.5 Personal Data has the same meaning as defined in section 2 of the PDPO, referring to any data relating directly or indirectly to a living individual; from which the individual's identity can be ascertained, either from the data itself or from the data together with other information in our possession or likely to come into our possession; and in a form in which access to or processing of the data is practicable.
1.2.6 Service refers to the Website and all related services provided by the Company.
1.2.7 Usage Data denotes non-identifiable data that is collected automatically by the Service without any active input from You, which does not constitute Personal Data as it cannot be used to identify a specific individual. This data is either generated through Your actual use of the Service (such as Your interaction with various features) or derived from the Service's underlying infrastructure itself (for instance, the duration of Your visit to a specific page, the sequence of pages You browse, or system performance metrics).
1.2.8 Website refers to AIvideoa, accessible via www.AIvideoa.com.
1.2.9 You means the individual who directly accesses or uses the Service (i.e., the "data subject" within the meaning of the PDPO), or alternatively, the company, corporation, partnership, or other legally recognized entity on whose behalf such an individual is accessing or using the Service, as the context and applicable circumstances may require.
1.2.10 PCPD refers to the local Office of the Privacy Commissioner for Personal Data.
2. Collection and Use of Your Personal Data
2.1 Collection of Personal Data
When You access or use Our Service, We may, in certain circumstances, request You to provide certain Personal Data that enables Us to contact You directly or to fulfill the purposes specified in this Policy. Such Personal Data is collected in accordance with the data collection principles under the PDPO (i.e., collected for a lawful purpose directly related to our function or activity, and necessary for or directly related to that purpose). The Personal Data We may collect includes, but is not limited to, the following types of information:
• Email address
• First name and last name
• Contact telephone number (if provided)
• Other information voluntarily provided by You when registering an Account or using specific features of the Service
We will not collect Personal Data that is excessive in relation to the purposes for which it is collected. Where Personal Data is collected from You, We will inform You of the purposes of collection, the classes of persons to whom the data may be transferred, and the right of access and correction in accordance with the PDPO.
2.2 Collection of Usage Data
Usage Data is collected automatically by Our systems whenever You access or use the Service, without requiring any explicit action on Your part to provide such data. This automatic collection is essential for the proper functioning, maintenance, and improvement of the Service, and the collected Usage Data does not constitute Personal Data.
Usage Data may include a variety of technical and behavioral information, such as Your Device's Internet Protocol (IP) address (which is anonymized where possible), the type and version of the web browser You are using, the specific pages of our Service that You visit, the exact date and time of Your visit to each page, the total duration You spend on those pages, unique device identifiers (which are anonymized where possible), and other diagnostic data related to system performance and error reporting.
When You access the Service via a mobile device (such as a smartphone or tablet), We may automatically collect additional specific information related to Your mobile usage, which is anonymized where possible. This information may include, but is not limited to, the type and model of the mobile device You use, the version of the mobile operating system running on Your device, the type and version of the mobile Internet browser You use, and other diagnostic data relevant to mobile service performance.
3. Tracking Technologies and Cookies
We employ Cookies and other similar tracking technologies (including but not limited to web beacons, tags, and embedded scripts) to monitor and analyze user activity on Our Service, as well as to store certain user-specific information for enhanced service delivery. The use of these technologies complies with the PCPD's guidelines and is aimed at improving the functionality of the Service, optimizing the user experience, and conducting in-depth analysis of service usage patterns.
The specific types of tracking technologies We may use as part of the Service include the following:
3.1 Cookies or Browser Cookies. A Cookie is a small text file that is placed on Your Device by a website upon Your visit. You have the right to configure Your web browser to reject all Cookies entirely or to display a notification each time a Cookie is being sent to Your device. However, it is important to note that if You choose not to accept Cookies, You may not be able to access or use certain critical parts of our Service, as some features rely on Cookies to function properly. We will only place non-essential Cookies on Your Device with Your explicit consent, in accordance with the PCPD's requirements.
3.2 Flash Cookies. Certain advanced features of our Service may utilize locally stored objects (commonly referred to as Flash Cookies) to collect and store information about Your specific preferences or Your detailed activity on our Service. Unlike standard Browser Cookies, Flash Cookies are not managed or controlled by the same browser settings that govern the handling of Browser Cookies, and may require separate configuration through the Flash player settings on Your Device. We will only use Flash Cookies with Your explicit consent.
3.3 Web Beacons. Certain sections of our Service, as well as the emails We send to You (if any), may contain small, invisible electronic files known as web beacons (also referred to as clear gifs, pixel tags, or single-pixel gifs). These web beacons enable the Company to perform a variety of functions, such as counting the number of users who have visited specific pages of the Service, tracking how many users have opened an email, and gathering other related website statistics. Web beacons do not collect Personal Data on their own but may be used in conjunction with Cookies to collect usage information.
Cookies can be categorized into two main types: "Persistent" Cookies and "Session" Cookies. Persistent Cookies are designed to remain stored on Your personal computer or mobile device even when You go offline or close Your browser, and typically expire after a predetermined period. In contrast, Session Cookies are temporary and are automatically deleted from Your Device as soon as You close Your web browser. We will clearly indicate the type, purpose, and retention period of each Cookie used in our Service.
4. Use of Your Personal Data
4.1 The Company may use Your Personal Data for the following legitimate business purposes, which are directly related to our functions or activities and comply with the PDPO's data use principles:
4.1.1 To provide and maintain our Service in a reliable and efficient manner, including monitoring the usage of our Service to identify potential issues, ensure system stability, and prevent abuse of the Service.
4.1.2 To manage Your Account: to oversee and administer Your registration as a registered user of the Service. The Personal Data You provide during the registration process enables You to access and utilize various exclusive functionalities of the Service that are specifically reserved for registered users, such as personalized settings and saved content.
4.1.3 For the performance of a contract: to facilitate the development, compliance with, and execution of any purchase contract for the products, items, or services You have purchased from Us, or any other type of contractual agreement entered into with Us through the Service. This includes fulfilling our obligations under such contracts and ensuring that You receive the products or services You have requested.
4.1.4 To contact You: To communicate with You through various channels (including email, telephone calls, SMS, or other equivalent forms of electronic communication) for the purposes of providing service updates, informing You of changes to the Service, or responding to Your inquiries. We will not use Your Personal Data for direct marketing purposes without obtaining Your prior explicit consent in writing or through other recordable means, in accordance with section 35 of the PDPO.
4.1.5 To manage Your requests: To promptly address, review, and handle any requests, inquiries, complaints, or feedback that You submit to Us. This includes providing You with responses to Your questions and taking appropriate action to resolve any issues You may encounter with the Service, and cooperating with the PCPD in handling any privacy-related complaints.
4.1.6 For other legitimate purposes: We may use Your Personal Data for additional legitimate business purposes that are compatible with the original purposes of collection, such as conducting data analysis (in anonymized form where possible) to gain insights into user behavior, identifying emerging usage trends, assessing the effectiveness of our service improvements, and enhancing the overall quality of our Service and Your individual user experience. Such use will not exceed the scope permitted by the PDPO.
4.2 We strictly prohibit any act of "doxxing" (i.e., collecting and disclosing Personal Data of an individual without consent for the purpose of causing harm or harassment) in violation of the PDPO. Any such act will be subject to criminal liability under the PDPO, and We will cooperate with the PCPD in any related investigations and prosecutions.
4.3 We may share Your Personal Data with third parties only in the following specific circumstances, which are in compliance with the PDPO's data disclosure principles:
4.3.1 With Service Providers: We may share Your Personal Data with trusted third-party Service Providers (acting as "data processors" within the meaning of the PDPO) who perform specific functions on Our behalf, such as IT system maintenance, customer service, or data analysis. We will enter into written data processing agreements with such Service Providers, requiring them to comply with the PDPO and to take appropriate security measures to protect Your Personal Data, and we will supervise their data processing activities.
4.3.2 With business partners: We may share Your Personal Data with Our authorized business partners only where such sharing is necessary for the performance of a contract or with Your prior explicit consent, and the business partners have agreed to comply with the PDPO and this Policy.
4.3.3 With other users: When You voluntarily share Personal Data or engage in interactive activities with other users in public areas of the Service (such as public forums or comment sections), You acknowledge that such information may be viewed by all other users of the Service. We will remind You of the privacy risks of such sharing and will not be liable for any unauthorized disclosure by other users, provided that We have fulfilled our obligations under the PDPO.
4.3.4 With Your consent: We may disclose Your Personal Data for any other purpose not otherwise specified in this Policy, provided that We have obtained Your explicit, voluntary consent prior to such disclosure.
5. Retention of Your Personal Data
Pursuant to the data retention principles under the PDPO, the Company will retain Your Personal Data only for the minimum period necessary to fulfill the specific purposes for which it was collected (as outlined in this Policy). We will not retain Your Personal Data for a period longer than is necessary for those purposes.
We will retain and use Your Personal Data beyond the aforementioned period only in the following circumstances:
• To comply with our legal obligations under applicable laws and regulations (including but not limited to tax, accounting, or other statutory requirements);
• To resolve any ongoing or potential disputes, or to enforce our legal agreements, terms of service, and other policies;
• With Your explicit consent.
When Your Personal Data is no longer required, We will take appropriate measures to destroy or anonymize it in a secure manner to prevent unauthorized access or use.
The Company will also retain Usage Data for internal analysis purposes to improve the Service. Usage Data is generally retained for a relatively shorter period of time (typically 6 months to 1 year) or until it has served its intended analytical purpose, whichever is shorter.
6. Transfer your personal data to locations outside your local area
Pursuant to section 33 of the PDPO (which is currently not in force, but in compliance with the PCPD's "Guidance on Cross-border Data Transfer"), We will only transfer your personal data to a region outside your local area if one of the following conditions is met:
• You have given Your prior explicit consent in writing to the transfer;
• The transfer is necessary for the performance of a contract between You and Us, or for the implementation of pre-contractual arrangements at Your request;
• The transfer is necessary for the protection of Your vital interests;
• The jurisdiction to which the data is transferred has data protection laws that are substantially similar to the PDPO in terms of protecting Personal Data;
• We have taken all reasonable and practicable measures to ensure that the recipient of the data will provide a level of protection to the data that is not less than the level required by the PDPO, such as entering into international data transfer agreements with appropriate data protection clauses.
Before transferring your personal data to a location outside your local area, We will conduct a risk assessment of the data protection standards in the destination jurisdiction and the security measures of the recipient, and document such assessment in accordance with the PCPD's guidelines.
By providing Your consent to this Policy and subsequently submitting Your Personal Data to Us, You acknowledge and agree to the cross-border transfer of Your Personal Data in accordance with the above conditions.
7. Security of Your Personal Data
Pursuant to the data security principles under the PDPO, the security of Your Personal Data is a top priority for Us. We have implemented appropriate technical and organizational security measures to protect Your Personal Data from unauthorized access, collection, holding, processing, use, disclosure, erasure, or other improper handling. These measures include, but are not limited to:
• Implementing data encryption technologies for data transmission and storage;
• Establishing access control systems to restrict access to Personal Data to authorized personnel only;
• Conducting regular security training for employees to enhance their awareness of data protection;
• Performing regular security audits and risk assessments of our IT systems and data processing processes;
• Developing a data breach response plan to promptly handle any potential data breaches.
In the event of a data breach that is likely to cause substantial harm to You or any other data subject, We will promptly notify the PCPD and You (in accordance with the PCPD's guidelines) and take appropriate remedial measures to mitigate the impact of the breach.
It is important to note that no method of transmission over the Internet, or method of electronic storage, can be guaranteed to be 100% secure. While We strive to implement and maintain commercially acceptable security measures to protect Your Personal Data, We will not be liable for any unavoidable data breaches that occur despite our reasonable security efforts, provided that We have complied with the requirements of the PDPO.
8. Your Statutory Rights Under the PDPO
Pursuant to the PDPO, You have the following statutory rights in relation to Your Personal Data held by Us:
8.1 Right of access: You have the right to request access to Your Personal Data held by Us to verify whether We are processing such data in compliance with the PDPO, and to obtain a copy of such data.
8.2 Right of correction: You have the right to request correction of Your Personal Data held by Us if such data is inaccurate or incomplete.
8.3 Right to withdraw consent: You have the right to withdraw Your consent to our processing of Your Personal Data (including consent for direct marketing) at any time, by notifying Us in writing. The withdrawal of consent will not affect the lawfulness of any data processing activities conducted before the withdrawal.
8.4 Right to complain: You have the right to lodge a complaint with the PCPD if You believe that Our processing of Your Personal Data has violated the PDPO.
To exercise any of the above rights, You may submit a written request to Our data protection officer (contact details provided in section 12 below). We will process Your request in accordance with the PDPO and will respond to You within the time limit specified by the PCPD (generally 40 days from the date of receipt of the request). We may charge a reasonable fee for processing access requests, in accordance with the PCPD's guidelines.
9. Disclosure of Your Personal Data for Legal Purposes
9.1 Business Transactions: If the Company becomes involved in a merger, acquisition, consolidation, sale of assets, or any other type of business combination or transaction, Your Personal Data may be transferred to the acquiring or merging entity as part of the business assets. We will provide You with clear and timely notice (at least 30 days in advance) before Your Personal Data is transferred and becomes subject to a different privacy policy, giving You the opportunity to review the new privacy practices and to exercise Your right to withdraw consent if applicable.
9.2 Law Enforcement: We may disclose Your Personal Data if required to do so by law, or in response to a valid court order, subpoena,Or other legal procedures issued by the local competent authority. We will also disclose Your Personal Data in response to valid requests from the PCPD for the purpose of performing its functions under the PDPO.
9.3 Other Legal Requirements: We may also disclose Your Personal Data in good faith if it reasonably believes that such action is necessary to:
• Fulfill legal obligations as required by local laws;
• Protect and defend the rights or property of the Company, provided that such protection or defense is not inconsistent with the PDPO;
• Prevent or investigate potential wrongdoing in connection with the Service, including fraud or abuse of the Service;
• Protect the personal safety of Users of the Service or the general public;
• Protect against legal liability.
10. Changes to this Privacy Policy
We may update or revise this Policy from time to time to reflect changes in the PDPO or other applicable laws, changes to our Service, or changes in our data processing practices. Whenever We make such changes, We will notify You of the updated Policy by posting the revised version on the Website (with the "Last updated" date indicated at the top of the Policy) and, if You have provided us with an email address, by sending You a notification email at least 14 days before the changes take effect.
You are strongly advised to review this Policy periodically (at least whenever You access the Service) to stay informed of any updates or changes. By continuing to use the Service after the changes to this Policy have been implemented, You are deemed to have accepted the revised terms of the Policy. If You do not accept the revised Policy, You should cease using the Service immediately.
11. AI-Related Personal Data Processing
If We use artificial intelligence (AI) technologies in processing Your Personal Data, We will comply with the PCPD's AI: Personal Data Protection Model Framework and Guidance Checklist for Employees' Use of Generative AI. Specifically, We will:
• Conduct a privacy impact assessment before implementing AI-driven data processing;
• Ensure transparency in AI processing, including informing You of the use of AI and its potential impact;
• Implement appropriate human oversight mechanisms to prevent improper processing of Personal Data by AI;
• Prevent bias in AI algorithms that may affect the protection of Personal Data;
• Take additional security measures to protect Personal Data used in AI training and processing.